Simpele presentation game voor productievere meetings

Simpele presentation game voor productievere meetings

Informatie die tijdens een meeting wordt verstrekt vergeten we snel. Een simpel presentatie spelletje kan hier verandering in brengen! Short games for presentations helpen deelnemers uit uw team om de boodschap van uw presentatie beter te begrijpen en langer te onthouden. Meetings worden hierdoor een stuk productiever. Daar wilt u dus zelf ook mee aan de slag! Maar hoe maak je nou een goede short presentation game? In deze blog geven we u daarom een simpele quiz game die u gemakkelijk kunt integreren in uw volgende presentatie. Zo helpt u uw team het meest uit hun tijd te halen en weet u zeker dat uw publiek de waardevolle informatie mee naar huis neemt. Saaie, ineffectieve meetings zijn daarmee verleden tijd!

Hoe werkt een short presentation game?

De interactive presentation game die hierna zal worden uitgelegd kan gezien worden als een quiz game. Het werkt als volgt:

  • Op basis van de informatie die tijdens de meeting wordt besproken worden er vragen opgesteld;
  • Aan het einde van de presentatie beantwoordt iedere deelnemer deze vragen;
  • De resultaten maakt u bekend aan het begin van de volgende meeting.

Door het spelen van deze short game for presentations wordt uw team drie keer blootgesteld aan de informatie. Juist deze herhaling is belangrijk om de opgedane kennis lang genoeg te onthouden zodat het daarna in het werkveld kan worden toegepast.

  • Stap 1: short presentation game: vragen opstellen

    Allereerst wijst u iemand aan uit de groep. Deze persoon gaat tijdens de meeting vragen opstellen op basis van de informatie die door u gegeven wordt. Om goede vragen op te kunnen stellen is het belangrijk om te bepalen wat de ‘takeaways’ van de meeting zijn. Dit zijn de belangrijke punten die iedereen moet onthouden als hij of zij de deur uitloopt. Bepaal wat de deelnemers moeten onthouden en maak voor iedere takeaway een vraag. Het aantal vragen is afhankelijk van de duur van de meeting. Houd hiervoor tussen 10 en 12 vragen per uur aan.

Voorbeeld Tijdens de maandelijkse meeting van het content marketingteam heeft een teamlid een handige tip om lezers aan het einde van een tekst makkelijker te converteren. Dit is voor iedereen belangrijk om te onthouden. Maak daarom de volgende vraag: ‘’Welke tip kun je gebruiken om lezers gemakkelijker te converteren aan het einde van een tekst?”

  • De vragen kunt u in een willekeurige survey of quiz tool opstellen, maar we raden aan om de gratis online poll van Sendsteps te gebruiken. Hiermee kunt u verschillende meerkeuzevragen en open vragen stellen. Ook kunnen de resultaten eenvoudig gedeeld worden met alle deelnemers. Wel zo handig!
  • Stap 2: quiz na afloop

    Vervolgens laat u alle deelnemers de vragen beantwoorden voordat ze de ruimte verlaten. Dit is het beste moment om de belangrijkste informatie nog eens te bespreken.

    Als u de quiz met de online poll van Sendsteps heeft gemaakt kunnen alle deelnemers meedoen via hun laptop, smartphone of tablet. Hierbij is vooral het afmaken van de short presentation game belangrijk. Het draait namelijk niet om de individuele score. Door het voltooien van de game wordt de informatie beter onthouden door uw team. Wanneer de individuele scores tussentijds worden gevolgd ontstaat er stress, dit heeft een negatief effect op hen. Houd de eventuele scores daarom anoniem bij.

  • Stap 3: bespreek de resultaten bij de volgende meeting

    Tot slot gaat u de resultaten bespreken bij aanvang van de volgende meeting. Zo geeft u op een natuurlijke wijze een samenvatting van de vorige meeting. Tevens is het belangrijk om eventuele gaten of onduidelijkheden te ontdekken in de aanwezige kennis binnen uw team.

    Bekijk voorafgaand aan de meeting de resultaten en bepaal op basis hiervan of u alle vragen wilt behandelen of een selectie daarvan. Als de meerderheid bijvoorbeeld een vraag fout heeft kan er een probleem zijn met de manier waarop die informatie is gepresenteerd. Bespreek die vraag wat uitgebreider en zorg dat het duidelijk is voor uw team.

Hulp nodig bij uw interactive presentation game? Sendsteps helpt!

Aan de hand van bovenstaande stappen kunt u zelf aan de slag met deze short game for presentations. Hiermee maakt u iedere meeting een stuk productiever! Gebruik hiervoor de gratis online poll van Sendsteps. Hiermee kunt u ongelimiteerd verschillende soorten vragen stellen én spelen met een aantrekkelijke opmaak van uw presentatie. Download Sendsteps hier gratis. Vindt u het toch moeilijk om de juiste vragen te stellen? Sendsteps helpt u daar graag bij. Neem in dat geval contact met ons op. Liever een ander spelletje om uw meetings productiever te maken? Hier vindt u nog meer (korte) interactive games for group presentations.


Presentation game maken in 5 simpele stappen

Presentation game maken in 5 simpele stappen

Presentation games en quiz games zijn een effectieve manier om de aandacht van uw publiek of team vast te houden tijdens een meeting of presentatie. Bovendien wordt informatie beter en langer onthouden én kunt u controleren of het goed is ontvangen. Presentation games en quiz games zijn ook een leuke manier om nieuwe collega’s te leren kennen en het is sfeer verhogend tijdens een spelletjesavond met vrienden. Maar hoe maak je zo’n quiz game? In deze blog leggen we stap voor stap uit hoe u snel en simpel een presentation game opzet met de gratis online poll van Sendsteps, en hoe u deze rechtstreeks implementeert in een PowerPoint presentatie. Uw publiek kan vervolgens gemakkelijk deelnemen vanaf hun favoriete device. Laten we beginnen!

  • Stap 1: maak een gratis Sendsteps account aan

    Om een online presentation game of quiz game te maken heeft u een Sendsteps-account nodig. U kunt zich hier gratis registreren zodat u binnen enkele minuten kunt beginnen. Heeft u al een account? Ga dan naar het dashboard door hier in te loggen.

  • Stap 2: download de Sendsteps Add-in

    Vervolgens downloadt u de Sendsteps Add-in. Als u zich zojuist heeft geregistreerd klikt u op de groene ‘download’ knop. Wanneer u bent ingelogd klikt u op de grijze ‘download’ knop rechtsboven in het dashboard.

    Open nu PowerPoint. De Sendsteps tab is terug te vinden bovenin de werkbalk.

  • Stap 3: vragen opstellen

    Een presentation game of quiz game begint met het opstellen van goede vragen. Hiervoor kunt u kiezen uit o.a. meerkeuzevragen, open vragen, wordclouds etc. Goed om te weten: u kunt zoveel vragen toevoegen als u wilt en nodig denkt te hebben.

    Typ de vraag in en vul de verschillende antwoordmogelijkheden in. Hierbij kunnen meerdere antwoorden juist zijn. Laat uw creativiteit de vrije loop en wissel het soort vragen ook voldoende af. Ook de resultaten kunnen op verschillende manieren worden weergegeven, bijvoorbeeld in kolommen of een pizzapunt. Dat maakt uw presentation game een stuk aantrekkelijker!

    Gebruik de extra opties om de quizvragen af te stemmen op uw persoonlijke voorkeuren. Om de spanning op te voeren kunt u bijvoorbeeld een tijdslimiet per vraag instellen. Een spannend quizmuziekje maakt uw presentation game helemaal af!

  • Stap 4: identificeer de deelnemers

    Genoeg vragen bedacht? Dan kunt u kiezen of het publiek anoniem of niet anoniem deelneemt. Ga hiervoor naar het dasboard (klik op het dashboard button in PowerPoint) en klik op Audience Identification.

    Klikt u op non anonymous, dan worden de scores van het publiek individueel bijgehouden tijdens de quiz. Klikt u op anonymous dan gebeurt dit niet. Deze functionaliteit staat standaard ingesteld. De privacy van uw deelnemers wordt dus automatisch gewaarborgd door Sendsteps.

    Wanneer u voor non anonymous kiest heeft u veel mogelijkheden om uw deelnemers zo goed mogelijk in kaart te brengen. Vraag bijvoorbeeld naar de voor- en achternaam en de plaats waar zij wonen. De identificatievragen krijgen de deelnemers te zien wanneer zij inloggen.

    Let op: deelnemers identificeren is niet mogelijk met een gratis account, dit kan alleen met een ‘persoonlijk’ of ‘zakelijk’ account. Bekijk hier de pakketten van Sendsteps.

  • Stap 5: start de presentation game en deel de scores

    That’s it! Nu de quiz is gemaakt, kunt u beginnen met spelen. Start de sessie en laat de deelnemers inloggen via hun browser of door de QR-code te scannen. Tijdens het beantwoorden van de vragen worden de scores bijgehouden in het dashboard. Afhankelijk van de identificatie is dit een totale of individuele score. U kunt deze scores op een tweede scherm live laten zien. Als meerdere mensen hetzelfde aantal vragen goed heeft, worden zij gerankt op hun antwoordsnelheid.

    Aan het einde van uw presentatie is het tijd om de winnaar bekend te maken. Feliciteer hem of haar met een groot applaus vanuit het publiek of nog beter: reik een toepasselijke prijs uit!

    De resultaten van al uw games zijn altijd terug te vinden en te downloaden in het dasboard.

Upgrade uw presentation game

Het maken van een presentation game met Sendsteps is dus heel eenvoudig! Heeft u na het maken van uw eerste quiz game de smaak te pakken? Upgrade dan uw Sendsteps account naar een ‘persoonlijk’ of ‘zakelijk’ account. Hiermee kunt u zoveel mensen laten deelnemen als u dat wilt en heeft u nog meer mogelijkheden om van uw presentatie of quiz een succes te maken. De interactive games for group presentations geven u daarnaast nog meer ideeën voor mogelijke games die u met onze tool kunt spelen. Daarnaast biedt Sendsteps nog andere slimme tips om een perfecte presentatie te kunnen geven. Daar helpen we u graag bij! Neem hiervoor gerust contact met ons op. Ook als u vragen heeft over onze tools.


 

How to tackle loneliness in the city?

How to tackle loneliness in the city?

It’s one of these subjects that isn’t always easy to talk about: loneliness. Yet, in many countries and many cities, it is a growing problem. Also in different cities in The Netherlands. One of them, the city of Assen, organized a special meeting with both citizens and professionals representing different sectors [e.g. healthcare, education, churches, municipal authorities etc.]. About 75 people attended an interactive session, that resulted in concrete actions.

The meeting was chaired by a moderator, supported by a sidekick and fueled with a social gerontologist. The last person is a professional specialised in the process of “getting older” and in her case also specialised in loneliness prevention programs. Here’s how the meeting was setup:

An interactive session on loneliness prevention

  • Confront: Before the audience would dive into the issue, they were first asked how the theme of loneliness resonated with their own experience. The organization believed that when doing so, people would be somewhat confronted, which would help to increase engagement around the subject. People were asked to discuss the following question in pairs:
    «I know one or more people in the city that are lonely»,followed by:
    «Past month I’ve felt lonely myself»Although the organization was aware of the sensitive nature of the question, it also believed that attendees would be mature enough to decide what to share and what not. Besides, the voting was anonymous and resulted in 60% indicating that would know people that are lonely and 11% [!] indicating that they themselves felt lonely last month.

  • Educate: With an audience that was now triggered by the results and that had briefly spoken with each other, it was time to put the theme into a strong context. Social Gerontologist Willie Oldengarm spoke about different loneliness prevention programs throughout the country and the do’s and don’ts that come with it.Throughout her lively 30-minute presentation, she was every now and then interrupted by a sidekick. She collected all incoming questions that attendees could send in through Sendsteps. The sidekick would interrupt and ask clarifying questions and share interesting comments to which the speaker would then elaborate on, or whereby the moderator sought further interaction with the audience. 

  • Break: After an hour, people would spend a little break to digest all the information, talking further before heading back to the room for the last part of the session.

  • Interaction: Based on shared personal experiences, knowledge gained and social connections established, it was now a good timing to discuss the situation in the city itself. This was a talk based on statements [that attendees could vote on again], like e.g.:
    «Regularly visiting lonely people, will solve feeling lonely»,or
    «I ask lonely people what they would wish themselves»or
    «I miss a collective approach on loneliness prevention within the city»With every statement the attendees could vote, then they’d briefly talk in small groups and then a plenary discussion followed. The expert speaker and the sidekick interrupted every now and then, adding valuable remarks to the discussion.

  • Best practices and solutions: Finally the audience would send in best practices. “What, in your experience, has worked well with regards to loneliness prevention?” A number of solutions would appear on the screen: coffee mornings, language courses, buddy projects etc. The moderator would invite attendees to live elaborate on the responses, resulting in a great sharing of knowledge and experiences. Some people didn’t know about each other’s initiatives and decided on the spot to join forces from then on. In the final part of the meeting, all attendees would fill out a short questionnaire through Sendsteps. Attendees could indicate if they’d be interested in forming think groups and to volunteer in loneliness prevention projects. With a high response rate:
    • A new group of volunteers could be setup
    • New connections were made between professional organizations
    • A more coherent loneliness prevention approach could be designed
Interesting With a clever program setup, the use of anonymous feedback through Sendsteps and the concrete follow up actions, this event can be called a best practice. It is an example for other cities and communities and shows that even sensitive subjects can be discussed without people needing to leave their comfort zone too much.

What’s there for you to take away from this best practice?

About the author

Robert DaverschotChairman | Moderator | Sidekick

Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!


 

Survey Questions

Survey Questions

It’s not an easy task. Organizing an event and catering to everyone’s interests and needs. Through social media and through many offline events, most people already have seen and heard a lot. When organizing an event it is easy to put standards high, but at times it can be a challenge to execute to that level.

Yet, why organize an event alone? Your target audience consist out of different profiles: customers, employees, citizens or other types of stakeholders. What makes them tick? Once you’ve identified your event theme, it makes it much easier to involve your audience. Not on the event day itself, but already weeks ahead. Making them part of your event preparations. Engage them and get inspired!

Your audience | Before your event starts

Of course you’d like to surprise your attendees and as such not give away too much ahead of the event. Yet, there are some ingredients that are easier to explore together with your audience. Of which in doing so, will result in a stronger event proposition:

  • The theme of your event: The more in-depth you’d like to approach a theme, the easier you make it yourself by finding out what people already know about it [e.g. climate control in office spaces during an event about sustainability]. Or to figure out what their personal opinion is on matters [e.g. integrity in the banking sector during an event about business ethics].Important In advance the findings can be shared with the speakers of the event. It will give them insight in what people already know. As such they can cut in Powerpoint slides or adjust their storyline in the days ahead of the event. On the event itself it is then often a strong kick-off to hear a speaker briefly telling about what he already knows about an audience. Once informed, the speakers and their stories to share, are to a large extend aligned with the audience’s expectations.
  • The speakers of your event: Not only can you consult your audience about their opinions and knowledge level. You can also find out which speaker they’d like to hear. Either as an open question, or steered with suggestions. Let the audience maybe not decide on all speakers, but say half of them. As such you can also promote your event with your potential audience as being a “tailor-made” event!
How far would you like to go? Obviously every detail can be discussed in advance. From venue to lunch. Yet the big ingredients might be worth exploring the most. Once you get a sense of those ingredients, from there often other practicalities become clearer by themselves.

How to consult your audience?

With the survey feature of Sendsteps you can easily setup an online survey. On a webpage you can formulate different type of multiple choice- and open questions. In any amount and in any order you’d like. In either a basic branding, or in your company’s design.

Once done, you can send it out to all your [potential] attendees. Throughout the survey period you can keep track of the responses in an online dashboard. You can easily generate reports to then send to your speakers or share with your team and as such brief everybody who is involved.

Your audience | After the event

We all know the online surveys after an event took place. We’re often already busy again with other activities. Catching up emails for instance after a busy conference day. Therefore it is wise to evaluate your event on the spot. By asking your audience just a few questions before they leave the venue. Keep it short and simple:

  • On a scale from 1 [poor] to 10 [excellent], how would you rate today’s event?
  • How likely do you consider to attend next year’s edition?
  • Can you share with us at least one point for improvement?

The above questions can be pretty much applied to any event. The outcome is truly helpful in evaluating the success of the event and of course to improve any next edition!

Interesting Offering unique event experiences can be to a great extend created when involving your most important stakeholders: the audience. Turn them into co-creators. And eventually into your best ambassadors. What would you like to know from them?

Please let us know if you need any assistance with the setup and execution of your Sendsteps Survey! We’re there to give you some inspiration and to help you with getting your survey out!

About the author

Robert DaverschotModerator | Presenter | Speaker Coach

Robert is a professional moderator, presenter and speaker coach. Robert has years of experience at home and abroad and works for a broad range of industries. He has interviewed ministers, captains of industry and even His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With it, an audience is able to voice their opinions, whereby attendees can cast votes or send in comments to speakers and panels on stage. As such, events turn into lively dialogues with everyone being able to speak up!


Fun office games for employees

Fun office games for employees

Albert Einstein might have summarized it in the best way: “Play is the highest form of research”. Office games create an informal atmosphere which helps to create trust at the workplace, boost morale and foster engagement among your staff. The more trust is present in a team, the more innovation will take root.

However, in our daily operation we often forget to play. More than ever we need to think differently as our reality is changing with a rapid speed. Time to bring in crazy ideas and to challenge our perspective on many topics.

So, how now to incorporate some play and fun challenges into your work?

This blog will give you and your coworkers concrete ideas to spice up your office fridays: from a quick 1-minute competition, word games to play from behind your desk to an indoor activity for all employees. Some games have a serious character, some of them are pure play. Pick one of them and see for yourself what works best in your office setting.

Can you already feel the innovation boiling?

Fun Games

Happier people work harder. So let’s get started!

Top 10 fun games to play in the office when bored

At Sendsteps we’ve selected a top 10 fun games to play in office. When bored on fridays then your coworkers will always be in for:

  • Guess who: Write down names on cards of famous people. Let employees pick a card randomly. Takes 30-second turns on interviewing the person that has a name. Answers can only contain “yes” or “no”. The one that has most names guessed correctly is the winner. One of the easy word games to play, but with a lot of fun guaranteed!
  • Escape room: Get out of the trusted office environment and challenge your team with visiting an escape room. There’s many types out there as escape rooms become increasingly more popular.
  • Pingpong: Prevent an after lunch dip and play a game of pingpong. The pingpong table will become a nice spot to socialize and over time a metaphor for fun in the office.
  • Circle of Questions: Formulate a list of unexpected questions. Let every attendee pick one question to address to their neighbour. Like: “What’s the best memory of your grandmother”, or “What do you find the world’s most beautiful place”?
  • Truth and lies: Let everyone come up with a truth and two lies. The rest of the group has to decide which of the three situations told is the truth.
  • Post-It Note Adventure: Hide an object indoors and let post-its throughout the office give clues on where to search next for the hidden object. And of course: make sure to think of fun prizes!
  • Tidy the place: As silly as it may sound, but cleaning and tidying together will create a crisp work environment and is an easy socializing activity.
  • Volunteer for a day: Some companies provide one day a year off to together work on a voluntary project. Do good for society and in the meantime bond with your work peers!
  • A movie, a story: What is your favorite movie and what does it say about you? Pick an online video trailer, show it and briefly share your thoughts with the movie.
  • Personality tests: There are hundreds of personality tests out on the web. From light to serious. Pick a test that fits best and discuss the outcomes with your team.

Interactive team building fun games for meetings

Want to break the routine in your weekly office meetings? Let coworkers conduct a 5 minute interview with each other about their last week’s project [on itself already a valuable team building exercise in still a corporate vibe.]:

When done, let everyone give a 1-minute pitch with 1] a summary of the story of the other 2] a compliment to the other and 3] a suggestion to improve. A simple, yet more serious intervention. Want to stick to more fun games to play? Simple and indoor? Then you might want to check again our previous blog on 5-minute team building activities and other interactive fun games!

Quick & small fun games, 1 minute games

Games in office don’t always need to take long. There’s many small fun activities that only take 1 minute of your time. Imagine when you can have a laugh for a minute in all of your meetings throughout the week!

One of these quick fun office games is to appoint someone in office who picks a fun yet inspirational quote that represents the theme of team building. Your team member has to prepare this in advance and the team can take turns per week. Either start or end your meeting with the quote and then boast that the indoors company vibe!

Indoor fun office games

Being in a corporate environment doesn’t mean adults can’t have fun! So time to bring in a classic. Maybe one of the most famous activities in the category group games – the helium stick!

Get yourself a helium stick, or otherwise a thin and light rod. Let the attendees stand up, face each other, stretch their arms and point out the index fingers. Now put the stick on their fingers and instruct them to bring the stick together to the ground. Sounds easy? Just wait and see!

Tip This is one of the simple activities that works great for small groups. Keep it light or add a dimension by evaluating the group process afterwards: what worked well and what could have been done differently?

Fun office competition games

Want to add some little team competition onto the office work floor? Then try this intellectual exercise:

Make two teams. One team defines a well-known phenomenon, person or object. For instance “pyramids”, “Mandela” or “the golden age”. Then define 5 words that relate to this pick. E.g. in the case of Mandela: “Robben Island”, “Apartheid”, “South Africa”, “ANC” and “Nobel Prize”. Now the other team gets to know the topic and has to mention within a set time all of the keywords.

Interesting Not only is it a challenge for the other team, it also forces the first team to dive into “nice-to-know-stuff”. This isn’t only a competitive game, it’s also one of the words games that can teach you a lot!

Fun team office games

Competitive coworkers might not add to the vibe at the office. It’s a different cup of tea when you’re about to play a game with them. At work “listening” is a skill that cannot be practised enough. One of the activities fostering this skill, is back-to-back drawing:

Divide your team in pairs. Let everyone sit back to back. One partner has an illustration, the other partner has pen/pencil and paper to draw. From here the partner with the illustration has to tell the other partner on how to draw the illustration. This requires not only careful explanation, but also clear questioning from the other person who is drawing the picture.

Tip Done with explaining and drawing? Now turn around and face each other again. See how accurate [or not] the drawing has become. And of course compare the result with other pairs. Who of all the artistits seems to have the most accurate drawing? Maybe one your competitive coworkers or maybe one of the least expected colleagues…!

Fun group activity games

Why stay in the office? Leaving the workplace and finding yourself with your coworkers in unexpected non-corporate places, can easily sparkle new energy and ideas! Browse the web for just 10 minutes and see the big offer of great outdoor activities.

Surprise your office staff and go kayaking on a river, build a hut in the forest or plan a horse-whisperer session! Depending on your budget, you can find a lot of fun things to do. Some of the activities have a clear team building element to it. Others are simply good fun!

Tip To make everyone feel involved and engaged, you might want to consider to let employees vote on what activity to choose. It’s not easy to satisfy everyone, but at least you can try to steer it somewhat as such.

Few more Games

There’s many fun games out there [as the previous section shows]. Yet, there are also games with a more serious character. In this last section we’ll deal with a few of these games:

Management games for office

Ever thought of what your staff is really thinking about their work conditions? How do they experience the food in the canteen, are they happy with the setup of their office workplace and do the value either more money or more free time when it comes to it?

These or very different subjects can easily be addressed with an online questionnaire. For instance to be composed through the Sendsteps Audience Response tool. As soon as the results are gathered [let’s say over the course of a week or so], then a non-management member can present the results to the management. Before showing the actual outcomes, you can build in a moment to let the managers discuss amongst each other of what they think the outcome will be. The more serious questions don’t leave much space to call it a game any longer, but you can vary with the depth of questions and see how it best relates to the setting of your discussion. As such its either one of the more serious management games or in the end, a strategic session.

Motivational games for employees

When presenting to your employees you can easily turn a serious presentation into an element of fun. Something to think about and to play at work. Consider a question within your presentation with which your office team can decide on the next subject to discuss. Or test their knowledge about the theme you’re addressing.

One of the other nice word games, is to ask colleagues to come up with words representing their feelings about a certain theme. Words that you can than turn into a word cloud. E.g. “What is your biggest motivation to work at this project?”. Attendees can send in words like “sustainability”, “teamwork”, “profit” or “challenging”

Tip For work ethic purposes you might consider to print the word cloud and to hang it in your hallway, canteen or reception area. A nice memory to a fun game and important subject!

 

Safe Room Amsterdam

Safe Room Amsterdam

11% of Amsterdam-based freelancers feel “seriously lonely”. Think of web designers, copywriters or musicians. Professionals who are passionate in what they do. Far from ‘people shy’, but the nature of their work often involves a high level of solitude.

Some freelancers deal well with that, they even like it, but 11% simply struggles with it. Visiting a Starbucks, doesn’t necessarily do the trick.

Safe Room Amsterdam: the concept

  • Recognition. To what extent do you yourself recognize the challenges around the subject?
  • What can you do about it yourself? In little groups talking through concrete solutions.
  • What can others do about it? Reflections from expert speakers that talk along with the audience.

Next to that, every Safe Room edition always contains a few fixed characteristics:

  • Safe Bubble: A small living room pre-event with 8 attendees to talk through the topic and finetune the content for the actual event.
  • Facilitation: The actual Safe Room event is hosted by two facilitators; a man and a woman.
  • Audience response technology: The event makes use of Sendsteps to participate anonymously. This fosters people to share without having to speak in public.
  • Role of expert speakers: The speakers are seated among the rest of the audience. They’re not invited to give a presentation, but are there to reflect out loud and think along together with like-minded attendees. Expert speakers come from different backgrounds. Through their input, the subject gets a 360 degree perspective.
Important With this formula Safe Room doesn’t only want to cherish dialogue among the attendees, it also stimulates cross-fertilization: attendee experiences plus the knowledge of experts sometimes results in social innovation. New ideas in the city: to make city life a little more fun!

Anonymous replies, lively talks!

During the “recognition” part, Sendsteps was used to ask the audience: “To what extend did you feel lonely last month?”. A [too] direct question to ask a group that has just met and doesn’t know each other. Yet, the fact that attendees can respond anonymous, allows the facilitators to immediately start a dialogue on a substantial level.

There’s no need asking “who responded a,b or c?”, the result on the screen is all that counts. From there you can easily ask clarifying questions like “Who likes to elaborate on this?”. Or, “Who recognizes this?”. The anonymous responses on the screen often work as a trigger to many attendees to share a little from their own experiences. From there, the expert speakers can easily tap into the discussion and the talks become lively and dynamic.

Group talks in a safe setting

With taboos it is easy to lose yourself in negativity. Yet, Safe Room encourages attendees to contribute to a positive forward-thinking climate. Which ideas are there to share? How can you profit from other person’s best practices? During a plenary summary, groups and individuals are briefly interviewed by the facilitators to share outcomes. But only, if people are willing and if they feel safe enough to do so. At all times Safe Room attendees should feel comfortable and safe to join the conversation if they like to.

Live evaluation and concrete results

The first edition of Safe Room Amsterdam was evaluated on the spot. On purpose; to evaluate what went well and what could be further improved. The evaluation was done with help of Sendsteps and the results were shared with the audience. The event scored an 8.3 and received constructive tips for next editions.

For instance, introducing “connectors” helping people that walk into the group, to connect with other attendees. Besides the evaluation of the event, the attendees also agreed to start small initiatives among themselves [a monthly meetup, a talk with co-working spaces to see what can be done together etc.]; in line the with the philosophy of the event!

Sendsteps a proud sponsor

Sendsteps founder and CEO Steven Blom is a big fan of the Safe Room concept:

In the #metoo era, in times of fake news and social media facades it is great to create events and places where people can openly talk about whatever challenge they experience. The Safe Room concept caters well to this need that many people have. And Sendsteps is used in a very constructive way as such. We’re happy to sponsor this new and positive initiative!

Tip For the new edition of Safe Room Amsterdam, with again a new theme, check www.saferoomamsterdam.com

About the author

Robert DaverschotModerator | Presenter | Speaker Coach

Robert is a professional moderator, presenter and speaker coach. Robert has years of experience at home and abroad and works for a broad range of industries. He has interviewed ministers, captains of industry and even His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With it, an audience is able to voice their opinions, whereby attendees can cast votes or send in comments to speakers and panels on stage. As such, events turn into lively dialogues with everyone being able to speak up!


8 tips for your speaker cue cards

8 tips for your speaker cue cards

You’re about to present. Some of us like it. Some of us can’t sleep anymore. Speaker cue cards are there to give you support and trust throughout your presentation. From TV presenters with years of experience to junior professionals that have to give their first presentation. Regardless of your experience, the following 8 tips will help all of us:

Keywords

Prevent yourself from writing down entire sentences. In essence you know what to say. Trust yourself with that. Remember that YOU are the expert on your subject.

Whitespace

Keep sufficient whitespace on your cards. It is calmer to the eye and will help you to easily browse through your keywords. Next to that it allows you to scribble down last-minute thoughts.

Speaker names

When you’re in charge of announcing or thanking speakers, then write down names. In the heat of presenting, you can easily forget the most logical things.

Speaker pictures

In line with the previous tip, you might also want to add [LinkedIn] portrait pictures of speakers. This way you won’t mix up names with people.

Slide screenshot

A tiny slide screenshot reminds you of where you are in your [PowerPoint] storyline. Plus it helps you not to forget to click through to the next slide.

Time indication

On paper a story is always shorter than when telling it out loud [!]. Write down your time slot per item in the top right corner. Nothing is as stressful as having to catch up time.

Personal presentation

Don’t hold a crumpled piece of paper, but use a carton card instead. The backside of your speaker card can carry the logo of the organisation. It’s all about that first [professional] impression!

Tablet alternative

A tablet, compared to carton speaker cue cards, can be a little challenging to hold and operate while you’re presenting. Especially when also holding a microphone. Cards are easier to hold, to store and to put aside throughout your presentation.

Important When you’re a frequent presenter, you’ll notice that you will get your own routine. And maybe one day you don’t even need your speaker cards anymore? No matter how you present; with speaker cards or not, in the end always make sure you present with soul and spirit! This is what really sticks to people’s minds!

About the author

Robert DaverschotModerator | Presenter | Speaker Coach

Robert is a professional moderator, presenter and speaker coach. Robert has years of experience at home and abroad and works for a broad range of industries. He has interviewed ministers, captains of industry and even His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With it, an audience is able to voice their opinions, whereby attendees can cast votes or send in comments to speakers and panels on stage. As such, events turn into lively dialogues with everyone being able to speak up!


How to make a presentation interactive

How to make a presentation interactive: best practice examples, software and ideas of interaction with your audience through activities and games

If you would take a minute. And think of a presentation you’ve recently attended. Is there any presentation that pops up in your mind? You probably recall presentations that involved a creative element. Something that encouraged you and the rest of the audience to engage. Think of activities to do, like; talking with your neighbor, the use of audience response software or even games to play.

There are many ways to make group presentations moments to remember. But how to be more interactive during your presentation? What is (an interactive presentation) going to change, the moment you involve your audience? Although there isn’t a single best way, we’d like to share with you the following ideas:

  • Interactive games for a presentation: Any playful and competitive element already soon creates an atmosphere of connection. Often needed to come to a consensus, to get support for new plans and to create a good team vibe!
  • Activities ideas: Giving the audience a task or assignment ignites a proactive mindset. Helpful to empower attendees and to make an entire group responsible for a challenge.
  • Examples of interactive presentations: Copy what you can use and prevent spending time thinking of presentation formats that already proved their success.
  • Interactive presentation software: There’s tools out there that can easily help you to create audience interaction. Anonymous or not. Polls or open questions. Word clouds or surveys. See what works best for you!

When preparing your presentation, inclusive the interactive elements, you obviously like to tune in on your audience profile. Are the attendees higher educated or not, young or older, introvert or extravert, familiar with your subject or not? Getting yourself a clear picture, will help to find the interactive approach that will work best.

Interactive games for a presentation

  • Quiz. Let the entire audience stand up. Ask attendees to be seated upon answering [by raising hands] questions incorrectly. Proceed with the quiz questions, going from easy and simple to creative and difficult, until the last one person is still standing: he or she is the winner! Alternatively use audience response software, whereby attendees can cast [identified] responses. Through your online dashboard or on the presentation screen, you can see who is the winner.Tip Plan your quiz games strategically. Use it as the kick off to create a more relaxed atmosphere. Or after the lunch to prevent a low energy dip. Or use it to close off with it and end with a positive vibe.
  • Pitch-a-neighbour. Instead of asking your attendees to introduce themselves plenary. Or hear their specific thought on something. Ask them to have an interview with their neighbour. Give examples and ideas on what to question in specific. The neighbour then will process the information in such a way that he/or she is able to give a 1 minute pitch about the other towards the rest of the group. This forces you to listen differently and to really get to know the other. One of the more serious games to play.
    Tip Obviously, to do (in a presentation) such an exercise becomes more challenging the moment your audience is bigger. Still then you can pick a few volunteers to present somebody and as such give the crowd an idea of who’s present today. A truly interactive presentation!

Interactive activities to do in a presentation

  • Send in Scenarios. When giving group presentations, it is always a question what to exactly cover. Every attendee is unique in his/her professional experience and knowledge and therefore it can be a challenge to cater to everyone. Already in an early stage, before preparing your powerpoint, you can ask your attendees a few questions in advance. To measure their knowledge and to hear from them what they expect from your presentation. With online surveys this can be easily executed. This will give you the right input to tailor your story.TipOr when you feel comfortable enough with your topic, you might as well ask the questions on the spot using audience response tooling. Let attendees discuss in pairs whereby this becomes one of the more practical activities during your presentation. After a few minutes the audience will send in their responses and you can decide which topics or ideas to pick and when to elaborate on it.
  • Cross the line. This one of the games that requires a little more venue space. Ideally you have an open space, where attendees can walk around freely, with in the midst a line to cross. This game can be played for fun or with a more substantial approach. As one of the examples, think of a conference about sustainability. Now you can ask attendees questions related to that: “Who has an electric car?”, “Who believes climate change can be still turned around” etc. Either proceed after each question, or interview a few of the attendees.

Examples of interactive presentations

  • Image research. What is (an interactive presentation) doing differently to an audience compared to a 1.0 presentation? With a 2.0 presentation you can easily make things more personal. Often an audience has a few common characteristics e.g. profession, shared professional themes, job level etc.Make use of the Sendsteps Audience Response System (powerpoint software) and ask 5 multiple choice questions about how the group of professionals see themselves. Once a large conference for accountants took place where a professor presented an image study about the professional group. Tip Before presenting the results he would constantly check in with the attendees to hear their ideas on the research topics and findings. It resulted in both serious insights, as well as fun moments upon the attendees recognizing themselves in the stereotypes of accountants.
  • Case consultants. Games can easily be presented in the form of a case study. Each time you explain a next step in your story, you can work with cases. “What would you do next, or in this specific situation?” whereby attendees can then choose from a few answer options. From there you can proceed with explaining why the answer was wrong or discuss the correct answer. Think of explaining the development of a new and innovative product: “what was the first step?”, “What do you think we walked into?”, “How do you believe competition reacted?” etc.

Interactive presentation software

These days a lot of tools, free or paid, are out there to support you with your interactive presentation. The definition of best tool is hard to give, depending on your list of requirements. Check the web and multimedia to find your prefered solution.

The integration with Powerpoint [no need to use additional screens], the protection of data and the endless branding possibilities, makes Sendsteps Audience Response System great software to work with. A glimpse of the many features:

  • Multiple choice and open ended questions. Collect instant responses. Either anonymous or identified on both multiple choice and open questions. With the open content you can let attendees upvote comments: the most rewarded comment can be addressed!
  • Wordclouds. Create wordclouds with your audience. Describe in one word … “How would you describe the team culture”, “What would be a metaphor for the communication style in this group”, “What did you think of today?” etc.
  • Surveys. Either on the sport, before or after your event; at any given moment you can tune in with the opinion from your attendees. Use it to collect valuable data, to improve your event and to brief the speakers.
Contact usDid you read anything that can match with your audience? Are you able to wrap it into the context of your topic? Feel free to contact us at any time and we’re happy to think along with you!

About the author

Robert DaverschotChairman | Moderator | Sidekick

Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!


The 7 Easiest 5-minute Team Building Activities & Exercises for Small Groups

The 7 Easiest 5-minute Team Building Activities & Exercises for Small Groups

Breaking the routine. Many of us like to do things a little different. Just to experience another vibe. To get an extra boost to get the well-known job done again. The meetings within your company can be a good example of such a routine.

That’s why we like to challenge you with a number of quick and easy 5 minute team building activities. Short games and exercises that will put your daily work in a fresh perspective again!

Here’s a short overview of the type of activities and games that will be discussed in this blog article:

  • Team building activities for small groups. How well do you actually know each other? Despite maybe the many years of working together. These activities will tell you more about the other, but will also shed a light on how your team works together.
  • Activities and indoor tb games for work meetings. Discussing more serious content doesn’t necessarily mean that you cannot play with the format of your meeting. Add or change just one ingredient and double the output of your work meetings!
  • Problem solving activities. You’ve probably played quite some problem solving games already. But can you still remember them? We’ve listed a few for you

A selection of 5-minute games and team building activities

Browse through the following five minute games and simple team building activities and decide for yourself what would work best for your team and for the phase that your team finds itself in. The following activities can be executed with both fresh new teams or those teams that already work with each other for years. In short, pick your flavor!

Quick and easy team building exercises & activities for small groups

  • Through another pair of eyes. Instead of having everybody introduce themselves, let the neighbouring team member introduce the other. First let everyone introduce themselves in pairs. Then make a quick round in which everyone is introduced to the group by somebody else.Tip Do people already know each other? Then throw in a fun question e.g. Your first memory of the nature? What would you do with a million? Or describe your grandmother. For sure you didn’t know this yet from each other!
  • The helium stick. One of the well-known and quick team building exercises! Make sure to obtain a helium stick, or otherwise a thin and light rod. Then let the attendees stand up, face each other, stretch their arms and point out the index fingers. Now put the stick on their fingers and instruct them to bring the stick together to the ground. Sounds easy? Just wait and see! This is one of the simple activities that works great for small groups.
  • Compliment carrousel. Put one or few team members in the midst of the room. Standing and with closed eyes. Now let the other team members pass by them 1 time and make them whisper a short compliment in their ears. Experience shows that receiving a compliment through a whisper, without knowing whom the compliment is coming from, can have a deep, touching impact. Depending on the impact, you can decide yourself how fast or not you’ll proceed with your regular meeting.

5 minute games for work meetings

  • Pitch the idea of your colleague. In corporate life we’re often used to give our own pitches. From a team building perspective it becomes more interesting if employees pitch each others ideas. Pick any of the more strategic meetings with your staff. Give a 1 time quick and clear instruction, already pre-meeting or at the very start of the meeting, and then let attendees interview each other about their idea for work [e.g. how to improve efficiency, which activities to set up in the coming year etc.]. Tip Use the easy audience response tool Sendsteps to vote for the best pitch and announce the winner!
  • Play a quiz. Maybe one of the more known 5 minute games for meetings, but playing a quiz already soon adds to a good vibe! Prepare yourself [or let others do so for you], an indoor quiz with 5-10 questions. Let everyone pick a space in the room that represents an answer. Every time an answer is false, employees will go and sit on the side. The rest proceeds until there’s only one winner left. Alternatively these fun games can also be easily played through a digital audience response tool.

Problem solving team building activities and scenarios

  • Describe and draw. Now here’s one of the simple but great problem solving activities. Hand a sheet with on it a pyramid, a circle and a rectangle. Ask one of the attendees to sit with their back towards the rest of the group. Now let individual attendees make a drawing based on what they are told to draw. The person describing the drawing cannot indicate the name of the shape and has to find creative other wording to get the message across. You’ll find that in the end everyone comes up with different scenarios. Have a short de-briefing and learn how everyone receives messages differently. What does it tell you about the communication within your team?
  • Paper Tower. Maybe one of the more known 5 minute games for meetings, but playing a quiz already soon adds to a good vibe! Prepare yourself [or let others do so for you], an indoor quiz with 5-10 questions. Let everyone pick a space in the room that represents an answer. Every time an answer is false, employees will go and sit on the side. The rest proceeds until there’s only one winner left. Alternatively these fun games can also be easily played through a digital audience response tool.

Problem solving exercises can be as simple as this. However, there are obviously more profound and thorough exercises out there. Next to that, as simple as the exercise might be, the more complex and constructive the actual analysis of it might be.

For managers, team building exercises are not only a great way to find out more about the team’s strengths and weaknesses, it is also a mean to show and build commitment and leadership with the team!

Make sure to check out this Ultimate guide to Team building activities!

Important To find more exercises read our full and more comprehensive article about problem solving team building activities! Do you get the hang of it? Good luck and feel the team vibe growing!

About the author

Robert DaverschotModerator | Presenter | Speaker Coach

Robert is a professional moderator, presenter and speaker coach. Robert has years of experience at home and abroad and works for a broad range of industries. He has interviewed ministers, captains of industry and even His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With it, an audience is able to voice their opinions, whereby attendees can cast votes or send in comments to speakers and panels on stage. As such, events turn into lively dialogues with everyone being able to speak up!


 

A new generation of elderly care

How many people in Holland suffer from dementia?
What’s the name of the oldest person currently living?
What will you do when you parents cannot live independently anymore?
Imagine yourself. You just took a seat in the conference venue and these questions are fired at you. It helps to know that the conference is about elderly care.
As a matter of fact, “A New Generation Elderly [Care]” is Holland’s largest conference for elderly and professionals from the elderly care. This event attracts more than 1000 attendees, hosts 80 speakers and covers different subjects during several plenary- and sub sessions. By kicking off with these intriguing questions, the audience was immediately hooked onto the conference subject.

How “audience profiling” benefits both speaker and audience

One of the goals of the organizers was to come up with an interactive event program. Not for the sake of it, but to zoom in on attendees their experiences and knowledge. As such, speakers were able to relate to what the audience indicated to be important. Next to that they could as well relate to the audience their knowledge level. Now, with 1000 attendees it isn’t easy to let everyone speak up. However, with the above questions [and few more], the event could kick off with drawing a clear audience profile.

A coverage of the event “A New Generation of Elderly [Care]” [Dutch]

A powerful event kick-off

Upon the start of the conference, straight after the welcome of the moderator Robbert Huijsman, a number of so-called profiling questions was asked to the audience [a few as formulated at the beginning of this article]. The audience could reply and vote through the Sendsteps audience response system. The dialogue with the audience was supported by a professional sidekick [Robert Daverschot] who dealt with the live audience feedback [received via Sendsteps on his iPad] and who also took care of the audience polling during short intermezzos throughout the day. The moderator and his sidekick kicked off by asking the audience a short set of questions that combined the ingredients ‘knowledge’, ‘personal’ and ‘entertainment’;
  • “Knowledge” to get to know a bit more about what attendees already know or not. On asking, “how many people suffer from dementia in Holland?’, 53% of the attendees were right by choosing answer option “D] 2500.000-300.000”. The chairman then explained that the exact right answer was 270.000. He also gave the audience a little more background information and he mentioned as well the source of the information.
  • “Personal” to find out how attendees are personally involved in the matter. On asking, “what will you do when your parents cannot live independently anymore?”, 31% answered that the parents would be taken care of in an elderly home. 26% answered they would be taken care of in a private care center. With these and more statistics, the more serious side of the conference subject was underlined, whereby the data had an impact in the sense that it would influence onward discussions here and there, throughout the day.
  • “Entertainment” to have a laugh and to create a relaxed vibe. On asking “who is the oldest person still living on earth?”, 59% answered correctly. That is, answer “C] Nabi Tajiama from Japan” with 117 years of age. Earlier that morning the moderator and sidekick figured out who was the oldest person in the audience. When they returned back to her, the attendee [83] had to laugh saying that “she felt young again”!

How you can profile your next audience?

So how to come up with profiling questions for your next audience? It’s simple. Decide what you would like to know from your crowd. In such a way that the results on the presentation screens are relevant for the attendees, for your speakers and for the organization;

For the audience it is nice to know with whom you are surrounded with for the rest of the event day – to know what to discuss over lunch, or what better not to touch upon. Just as the disclosed results are interesting for the crowd, it also helps your speakers. They now know how fast they can explain something and what to skip in their storyline. Finally, the organization can grab a conference as a chance for a market research; which information will help us further in our product development or the setup of our services? Now is the chance to get a better understanding!

Use your kick off cleverly, and start from the very first minute to involve your audience. Formulate interesting questions, use them at the kick off or spread them throughout the day and get the vibe going. Time well spent, and which pays off throughout the rest of your conference program! So, what would you like to know from your audience?

About the author

Robert Daverschot: Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!