8 tips for your speaker cue cards

8 tips for your speaker cue cards

You’re about to present. Some of us like it. Some of us can’t sleep anymore. Speaker cue cards are there to give you support and trust throughout your presentation. From TV presenters with years of experience to junior professionals that have to give their first presentation. Regardless of your experience, the following 8 tips will help all of us:

Keywords

Prevent yourself from writing down entire sentences. In essence you know what to say. Trust yourself with that. Remember that YOU are the expert on your subject.

Whitespace

Keep sufficient whitespace on your cards. It is calmer to the eye and will help you to easily browse through your keywords. Next to that it allows you to scribble down last-minute thoughts.

Speaker names

When you’re in charge of announcing or thanking speakers, then write down names. In the heat of presenting, you can easily forget the most logical things.

Speaker pictures

In line with the previous tip, you might also want to add [LinkedIn] portrait pictures of speakers. This way you won’t mix up names with people.

Slide screenshot

A tiny slide screenshot reminds you of where you are in your [PowerPoint] storyline. Plus it helps you not to forget to click through to the next slide.

Time indication

On paper a story is always shorter than when telling it out loud [!]. Write down your time slot per item in the top right corner. Nothing is as stressful as having to catch up time.

Personal presentation

Don’t hold a crumpled piece of paper, but use a carton card instead. The backside of your speaker card can carry the logo of the organisation. It’s all about that first [professional] impression!

Tablet alternative

A tablet, compared to carton speaker cue cards, can be a little challenging to hold and operate while you’re presenting. Especially when also holding a microphone. Cards are easier to hold, to store and to put aside throughout your presentation.

Important When you’re a frequent presenter, you’ll notice that you will get your own routine. And maybe one day you don’t even need your speaker cards anymore? No matter how you present; with speaker cards or not, in the end always make sure you present with soul and spirit! This is what really sticks to people’s minds!

About the author

Robert DaverschotChairman | Moderator | Sidekick

Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!


The 7 Easiest 5-minute Team Building Activities & Exercises for Small Groups

The 7 Easiest 5-minute Team Building Activities & Exercises for Small Groups

Breaking the routine. Many of us like to do things a little different. Just to experience another vibe. To get an extra boost to get the well-known job done again. The meetings within your company can be a good example of such a routine.

That’s why we like to challenge you with a number of quick and easy 5 minute team building activities. Short games and exercises that will put your daily work in a fresh perspective again!

Here’s a short overview of the type of activities and games that will be discussed in this blog article:

  • Team building activities for small groups. How well do you actually know each other? Despite maybe the many years of working together. These activities will tell you more about the other, but will also shed a light on how your team works together.
  • Activities and indoor tb games for work meetings. Discussing more serious content doesn’t necessarily mean that you cannot play with the format of your meeting. Add or change just one ingredient and double the output of your work meetings!
  • Problem solving activities. You’ve probably played quite some problem solving games already. But can you still remember them? We’ve listed a few for you

A selection of 5-minute games and team building activities

Browse through the following five minute games and simple team building activities and decide for yourself what would work best for your team and for the phase that your team finds itself in. The following activities can be executed with both fresh new teams or those teams that already work with each other for years. In short, pick your flavor!

Quick and easy team building exercises & activities for small groups

  • Through another pair of eyes. Instead of having everybody introduce themselves, let the neighbouring team member introduce the other. First let everyone introduce themselves in pairs. Then make a quick round in which everyone is introduced to the group by somebody else.Tip Do people already know each other? Then throw in a fun question e.g. Your first memory of the nature? What would you do with a million? Or describe your grandmother. For sure you didn’t know this yet from each other!
  • The helium stick. One of the well-known and quick team building exercises! Make sure to obtain a helium stick, or otherwise a thin and light rod. Then let the attendees stand up, face each other, stretch their arms and point out the index fingers. Now put the stick on their fingers and instruct them to bring the stick together to the ground. Sounds easy? Just wait and see! This is one of the simple activities that works great for small groups.
  • Compliment carrousel. Put one or few team members in the midst of the room. Standing and with closed eyes. Now let the other team members pass by them 1 time and make them whisper a short compliment in their ears. Experience shows that receiving a compliment through a whisper, without knowing whom the compliment is coming from, can have a deep, touching impact. Depending on the impact, you can decide yourself how fast or not you’ll proceed with your regular meeting.

5 minute games for work meetings

  • Pitch the idea of your colleague. In corporate life we’re often used to give our own pitches. From a team building perspective it becomes more interesting if employees pitch each others ideas. Pick any of the more strategic meetings with your staff. Give a 1 time quick and clear instruction, already pre-meeting or at the very start of the meeting, and then let attendees interview each other about their idea for work [e.g. how to improve efficiency, which activities to set up in the coming year etc.]. Tip Use the easy audience response tool Sendsteps to vote for the best pitch and announce the winner!
  • Play a quiz. Maybe one of the more known 5 minute games for meetings, but playing a quiz already soon adds to a good vibe! Prepare yourself [or let others do so for you], an indoor quiz with 5-10 questions. Let everyone pick a space in the room that represents an answer. Every time an answer is false, employees will go and sit on the side. The rest proceeds until there’s only one winner left. Alternatively these fun games can also be easily played through a digital audience response tool.

Problem solving team building activities and scenarios

  • Describe and draw. Now here’s one of the simple but great problem solving activities. Hand a sheet with on it a pyramid, a circle and a rectangle. Ask one of the attendees to sit with their back towards the rest of the group. Now let individual attendees make a drawing based on what they are told to draw. The person describing the drawing cannot indicate the name of the shape and has to find creative other wording to get the message across. You’ll find that in the end everyone comes up with different scenarios. Have a short de-briefing and learn how everyone receives messages differently. What does it tell you about the communication within your team?
  • Paper Tower. Maybe one of the more known 5 minute games for meetings, but playing a quiz already soon adds to a good vibe! Prepare yourself [or let others do so for you], an indoor quiz with 5-10 questions. Let everyone pick a space in the room that represents an answer. Every time an answer is false, employees will go and sit on the side. The rest proceeds until there’s only one winner left. Alternatively these fun games can also be easily played through a digital audience response tool.

Problem solving exercises can be as simple as this. However, there are obviously more profound and thorough exercises out there. Next to that, as simple as the exercise might be, the more complex and constructive the actual analysis of it might be.

For managers, team building exercises are not only a great way to find out more about the team’s strengths and weaknesses, it is also a mean to show and build commitment and leadership with the team!

Important To find more exercises read our full and more comprehensive article about problem solving team building activities! Do you get the hang of it? Good luck and feel the team vibe growing!

About the author

Robert DaverschotChairman | Moderator | Sidekick

Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!


 

A new generation of elderly care

How many people in Holland suffer from dementia?
What’s the name of the oldest person currently living?
What will you do when you parents cannot live independently anymore?
Imagine yourself. You just took a seat in the conference venue and these questions are fired at you. It helps to know that the conference is about elderly care.
As a matter of fact, “A New Generation Elderly [Care]” is Holland’s largest conference for elderly and professionals from the elderly care. This event attracts more than 1000 attendees, hosts 80 speakers and covers different subjects during several plenary- and sub sessions. By kicking off with these intriguing questions, the audience was immediately hooked onto the conference subject.

How “audience profiling” benefits both speaker and audience

One of the goals of the organizers was to come up with an interactive event program. Not for the sake of it, but to zoom in on attendees their experiences and knowledge. As such, speakers were able to relate to what the audience indicated to be important. Next to that they could as well relate to the audience their knowledge level. Now, with 1000 attendees it isn’t easy to let everyone speak up. However, with the above questions [and few more], the event could kick off with drawing a clear audience profile.

A coverage of the event “A New Generation of Elderly [Care]” [Dutch]

A powerful event kick-off

Upon the start of the conference, straight after the welcome of the moderator Robbert Huijsman, a number of so-called profiling questions was asked to the audience [a few as formulated at the beginning of this article]. The audience could reply and vote through the Sendsteps audience response system. The dialogue with the audience was supported by a professional sidekick [Robert Daverschot] who dealt with the live audience feedback [received via Sendsteps on his iPad] and who also took care of the audience polling during short intermezzos throughout the day. The moderator and his sidekick kicked off by asking the audience a short set of questions that combined the ingredients ‘knowledge’, ‘personal’ and ‘entertainment’;
  • “Knowledge” to get to know a bit more about what attendees already know or not. On asking, “how many people suffer from dementia in Holland?’, 53% of the attendees were right by choosing answer option “D] 2500.000-300.000”. The chairman then explained that the exact right answer was 270.000. He also gave the audience a little more background information and he mentioned as well the source of the information.
  • “Personal” to find out how attendees are personally involved in the matter. On asking, “what will you do when your parents cannot live independently anymore?”, 31% answered that the parents would be taken care of in an elderly home. 26% answered they would be taken care of in a private care center. With these and more statistics, the more serious side of the conference subject was underlined, whereby the data had an impact in the sense that it would influence onward discussions here and there, throughout the day.
  • “Entertainment” to have a laugh and to create a relaxed vibe. On asking “who is the oldest person still living on earth?”, 59% answered correctly. That is, answer “C] Nabi Tajiama from Japan” with 117 years of age. Earlier that morning the moderator and sidekick figured out who was the oldest person in the audience. When they returned back to her, the attendee [83] had to laugh saying that “she felt young again”!

How you can profile your next audience?

So how to come up with profiling questions for your next audience? It’s simple. Decide what you would like to know from your crowd. In such a way that the results on the presentation screens are relevant for the attendees, for your speakers and for the organization;

For the audience it is nice to know with whom you are surrounded with for the rest of the event day – to know what to discuss over lunch, or what better not to touch upon. Just as the disclosed results are interesting for the crowd, it also helps your speakers. They now know how fast they can explain something and what to skip in their storyline. Finally, the organization can grab a conference as a chance for a market research; which information will help us further in our product development or the setup of our services? Now is the chance to get a better understanding!

Use your kick off cleverly, and start from the very first minute to involve your audience. Formulate interesting questions, use them at the kick off or spread them throughout the day and get the vibe going. Time well spent, and which pays off throughout the rest of your conference program! So, what would you like to know from your audience?

About the author

Robert Daverschot: Robert is a professional moderator, dialogue facilitator and sidekick and works both independently and on behalf of Sendsteps audience response system. Robert has years of experience at home and abroad and has interviewed, ministers, captains of industry as well as His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With Sendsteps an audience is able to voice their opinions, whereby attendees can cast votes or send in open comments and questions to the speakers and panels on stage. As such events turn into 2.0 experiences with everyone being able to speak up!

 

Types of audience in presentation and public speaking

Types of audiences in presentation and public speaking


Launching your message. Making sure it not only reaches many people their minds, but also their hearts. It is a marketer’s challenge to get a message across – to let it resonate with the listener: be it in print, on the Web or through any other form of media. Public speaking however is often a form of communication that lacks the professional marketing attention. Presentations are often made by ourselves, on a late evening, alone, isolated in one’s cocoon, and without the support of a critical colleague. Some of us even getting lost in the design of PowerPoint slides.

Yet, a little more awareness about the different types of audiences in a presentation can already make a significant difference. It makes it easier to boast your persuasive speaking and to reach your target [audience]. In this blog we’ll therefore address the question:

“How to relate to your audience in the best way?”

how-it-looks-during-a-real-life-event

This immediately raises the question; What’s the role of your audience, as a group and as individuals, and in what context are they listening to your presentation? In marketing plans a primary audience, a secondary audience and even tertiary audiences are defined to predict and measure the impact of a message. These different ‘layers’ relate to how far your message will end up. That is, beyond the venue in which you give your presentation. As it is already challenging enough to relate to your primary audience, we’ll therefore will stick to this group [but when you’re a frequent speaker – you might want to dive into these theories].

Based on example[s] we’ll take a tour along different crowds that are potential listeners to your story. From uninformed [audience] to subject experts and from students to board members. Based on your audience analysis, which you’ll notice almost is a psychological analysis, you’ll be able to make smaller and larger strategic decisions with regards to your presentation. For instance on questions like:

  • Is there some sort or hierarchy in the group that needs to be addressed?
  • Are there any cultural differences to take into account?
  • How formal or informal do I address my attendees?
  • Will attendees respond anonymous or non-anonymous to my questions?
  • How do I create a sense of safety with help of my room setup?

Just like a professional marketer; find out who is listening, twist and tweak your story or even make radical changes and leave a lasting impression with your audience!

Types of audiences in different types of communication

A presentation always carries a message and a trigger to some sort of action. You might want to entertain, inform or instruct people or maybe you want to sell something:

presentation

In presentation.

  • As a speaker you carry authority based on your specific achievements, knowledge or based on a specific social status which your audience doesn’t have [yet]. This makes you and your presentation unique and it’s the reason why you are given the floor for your presentation;
  • Authority however, in whatever form has a certain energetic impact on an audience. There’s never a complete neutral attitude of the audience towards you and your story. People can be a big fan of your ideas or they can almost be hostile towards them. This can already start with how you’re being anounced during an event or within an event program. It’s important to be aware of this;
  • It helps to ask a short set of live questions to your audience. To sense their energy, to relate to their knowledge level and to get a better demographic/psychological analysis and understanding. You can do so by asking people to sit or stand up as a mean to reply to your question, or they can cast votes through an audience response system. This will help you to define the types of audiences in presentation. Plus, it is interesting for the attendees themselves too. Be aware that in certain cultures it might be a bit exciting to answer live questions from somebody higher in the hierarchy [e.g. in parts of Asia]. In such a case anonymous voting already helps to lower a barrier for an audience to give authentic feedback. Discover on the spot how your attendees relate to your topic and as such finetune your onward story. Speak with authority or maybe temper it somewhat – sense from the first minute how the rest of your story can have a smooth landing!

In public speaking, persuasive speaking; The Parent-Adult-Child Model

  • A platform with a speaker and an attendee in an audience, easily triggers the resemblance with a parent telling something to his or her child. During public speaking, a neutral [audience] approach is almost impossible. Therefore the understanding of the Parent-Adult-Child model, a psychological model, can help you to further gain insight in your persuasive speaking style;
  • The model implies that every person carries three characteristics within oneself: a Parent, an Adult and a Child. None of the roles is right or wrong, but in the very moment one role can be more effective than the other. A boss presenting to its employees, can easily be recognized as a Parent talking to a Child. Being aware of this analysis, can for instance help to adjust your tone more to an Adult, which also triggers the Adult character within the audience. Or more concrete: as a boss don’t tell employees what to do or what not to do, but address their own capacities and create a sense of empowerment instead.You can turn this into a live action by asking the audience: “How would you solve this?”. Let attendees discuss with their neighbour, to create ownership within the audience, and let them reply live or anonymous. After that, reflect on the input and give your idea maybe not as the solution, but as a suggestion. You’ll notice that analyzing the types of audiences, letting them play a role in your story, often results in a more well-received story and it supports your persuasive speaking.

Dealing with uninformed audience

Once you know better who your audience is and once you’re more aware of how you’re being perceived as a speaker, then relate your contribution to the right Parent-Adult-Child character and address a yet uninformed audience. From there the form and tone of your presentation develops almost automatically and strategic choices flow more natural:

presentation
  • Less hierarchy? Do you want to prevent being perceived too much as an authority? Then take away the lectern to stand behind. Or leave the stage completely and stand in the middle of the room. Instead of your audience sitting in rows, seat them around you in a circle on an equal height. Almost as having a cat walk. Do you sense that actually more authority might help your message, then of course make use of that lectern, stage and seating in rows.
  • Safe environment? Do you want to take away an unsafe feeling [e.g. when discussing personal or very strategic subjects]? Use an audience response system and allow students, business relations, members or employees to reply to questions anonymous. The use of such a tool also allows an online audience to participate in your presentation and discussion. During brainstorms for instance, it requires a lot of trust to share an idea. Plus you also like to foster creativity [the Child role!] in a group, so  the use of anonymous replies can help building an energy of trust. At the end of the session you might not even need a tool anymore, simply because everyone will feel safe and will start to share freely annd happily!

Because of your knowledge about the audience now, some of these choices can be made so much easier. You’ll be able to tailor your story better to the crowd and its dynamics. Taking some time to figure this out, will help you to deliver a story that won’t be forgotten easily! In short, you’ll leave a lasting impression! So, what do you know about your audience?


 

Audience activities during presentation

Interactive Audience Activities & Games to Play During Presentation

In ancient Greece – the word catharsis was used for the emotional bond between actor and audience. Wouldn’t one say that when it comes to presenting nowadays, catharsis didn’t evolve that much? We still look for ideas and activities during presentation to thrive engagement. So yes, in that sense not much has changed. But it has been only in recent years that we transformed from a 1.0 to a 2.0 society; The stage doesn’t only belong to actors, but also to the audience.

They aren’t any longer spectators only, they are also contributors. And this explains the importance of audience activities during presentation. Neuroscientists at Harvard found that talking about ourselves gives similar satisfying signals as money and food give us. Games to play, activities whereby attendees share personal experiences; it all contributes to an interactive experience. Not only that, when we’re able to foster the exchange of experiences and knowledge, then we also develop ourselves as individuals and organizations. So let’s zoom in on a number of audience participation ideas:

  • Games. Fun elements during your meeting;
  • Exercises. Creative formats that support knowledge and experience exchange;
  • Other activities. Other forms of audience activities during your presentation.

Audience participation ideas

Depending on the theme of your presentation, how formal or informal the setting is and how much time you have, there are several ideas out there to apply during your next presentation. Ask yourself during your preparation to what extend you still like to spend time on your PowerPoint, or whether you’d rather prepare for strong engagement activities?

  • Games | Cross the Line. “Cross the line” is a format known from “Challenge Day” whereby attendees are asked to stand, based on their answer [yes/no] on a question, either left or right from the room. With it differences are made visible and in the end sensible too. As such it can be one of the engagement games that have a big impact; either in a fun way or in a serious way. It will evoke laughter, recognition, surprise and a tear every now and then.
  • Ideas for questions are. “Who wanted to become a doctor when you were little?”, “Who was ever bullied at work?” or “Who prefers a city trip over a beach holiday?”. Based on your topic, you formulate your own questions. Serious or light. The audience generates the content of your session. Full participation is guaranteed: no one can stay in the middle. Your role is to facilitate the dialogue, ask questions and steer the conversation towards the goals of your meeting. Because of everyone’s participation and the physical movement, you’ll for sure end up with a conversation that will stick to people’s mind.

  • Activities. There are many audience activities to think of when it comes to letting your audience speak up. In these three activities you’ll find back elements that will make your session personal allowing everyone to share their thoughts:
    1. Bring it on. Ask your attendees in advance to bring a small personal item. During your session you let everyone [with a small group] elaborate on why the item is important to them. Alternatively you can do the same by asking your audience to bring a song along. This is a perfect activity to facilitate personal introductions within a group [e.g. upon the start of a new course].
    2. Fishbowl Discussion. In a fishbowl discussion there are two groups. One forms an outer circle and one group is seated in the middle. Only those located in the middle are allowed to talk. In the inner circle there’s always a free seat available. If someone from the outer circle likes to join, then the free seat is his/hers and somebody else should make space. You’ll therefore find that everyone’s contribution is very conscious and therefore often valuable. Everyone realizes that time spend in the inner circle is valuable: questions and contributions are to the point and well-thought over. Reflections from the outer circle can be send in digitally and used for a plenary feedback session straight after the Fishbowl Discussion.
    3. The Talking Stick. The talking stick is an old Native American custom of talking. Upon the start of this activity, everyone should agree that whoever has the talking stick, is allowed to talk without interruption. It’s similar to the Fishbowl Discussion, but with the talking stick it’s not a group, but an individual talking. The talking stick can be any item, as long as it is neutral and not related to anyone in the group. Each time somebody is done talking, the talking stick should be put back in the midst of the group [and should not be handed over to somebody]. It maybe sounds simple, but in practice this is a powerful method of creating deep communication and understanding.

  • Exercises. Next to games and other activities, these exercises also contribute to a lively presentation!
    1. Knowledge Quiz. Before and straight after your presentation you can quiz your audience about your topic through Sendsteps Audience Response System. Be it solar energy, hotel management or 20th century art; formulate interesting multiple choice questions. Via Sendsteps you can add questions to your PowerPoint slide and from there the audience can respond. Track who replied what, plus see the score and announce a winner. All that your audience needs is a smartphone and everyone is ready to go!
    2. Set The Agenda. In your event program, you can leave part of the program blank. In it you eventually let your audience decide what to discuss. Upon the start of your session you let your audience form small groups. Give them a relevant question and use the output [which they can send in via Sendsteps] for a plenary discussion during your blank program item. From the output you can formulate statements that can result in a lively ‘agree’ or ‘disagree’ debate. Or alternatively invite adhoc a speaker to elaborate on the output. If you’re able to be this flexible, you’ll amaze your crowd with tailoring exclusively to their needs!

Remember those Harvard scientists? Now you have concrete tools that will help you to setup an engaging presentation that will trigger the same effect as money and food; an audience that can talk about itself will easily experience satisfaction. A win-win situation for everyone!


 

How to keep an audience engaged during a presentation

How to keep an audience engaged during a presentation

Did you ever think of your presentation as a first time date? Imagine – it’s really not that different. Upfront you are busy with what to wear, what to say and especially what not to say. You don’t need an awful lot of dating experience to know that in the end a date always goes different than expected. But nevertheless, we often feel we can never do without a proper mental preparation.

It requires a similar approach to keep an audience engaged during a presentation. And to steal their hearts. When you aim for an interactive and inspiring presentation, then attention to many details is needed. In this article we explain you more on how to keep audience engaged during presentation.

We do so based on these questions – how to engage your audience:

  • … during public speaking assessments?
  • … through the use of games?
  • … through the use of PowerPoint during presentation?
  • … by facilitating fulll audience participation during presentations?

How to engage an audience in public speaking

Every speaker is different, each story carries a different energy and each time an audience changes; that is in size, in experience and in culture. Many ingredients influence the course of your public speaking performance.

Yet, here are some basics that are universal and yet powerful to be aware of:

  • Start personal. Make the stage and the vibe yours. Share something personal and from there build the bridge to your theme. By doing so, you relate to your personal drive and motivation and you give context to your story. This makes it easier for an audience to engage with your topic and to understand the bigger picture.
  • Know your audience.When in a restaurant with your date – you don’t start talking out of the blue. By knowing the other, it helps to find the right tone, to underline similar shared experiences and to create mutual understanding. Ask a few questions to individual attendees before starting your presentation. Or conduct a short pre-event survey and use the input for your presentation. People often aren’t interested in speeches, but they do like an inspiring conversation instead.
  • Treat time as precious. When given a time slot of 30 minutes – use 25. No matter how interesting your presentation is, spare time is often considered as a little present. But how to use time in other valuable ways? From a more strategic angle you can use time to underline your message; Take a 3-8 seconds pause before telling the really important part. Even the worst smartphone addicts will pay attention now. It might feel awkward in the beginning, but then notice the impact, you’ll get the hang of it!

Games to engage audience during presentation

A game element during a presentation requires that you’re in tune with the vibe of your event. A game can make or break it. The more serious the topic, the less inviting it is to go ‘out-of-the-box’, let alone to get funny. Then again, if you know how to introduce it with confidence and flair, then you might get your crowd on the edge of their chairs!

  • Games to engage an audience. The most popular games to play are often quizzes. Through the use of audience response systems [like Sendsteps], you can easily setup a digital quiz. As such you can quickly see the scores are and there’s no unclarity about the winner. Add a timer for each question and a little background music to get the quiz buzz going!

    As for the quiz itself: relate the multiple choice questions to trivia to keep it light or make it more interesting and dive into your subject. Add a little product placement [clever when sponsors are involved] and the winner leaves the venue with a nice price from the organization or the sponsor!

  • Fun ways to engage an audience. Next to a quiz, there are other ways to keep people’s attention during presentation and meetings. Here are some ideas and fun ways (to engage):
    1. Pre-recorded video interview. Before your event, script an interview and then record it with yourself and imitate someone popular or interview somebody else. When live on stage, show the video and ask the scripted questions and let the person on the video reply. Show your creative side and imagine how hilarious this can turn out!
    2. Build a Wordcloud. Through the use of an audience response system you can start building a live wordcloud with your audience. Ask for everyone’s participation and let attendees send in a one-word reply to a fun question. “What did you want to become when you were 10 years old?”, “Who would you like to spend a coffee with?”.
    3. Play Live Music. Surprisingly music is not often an ingredient of a corporate event, or part of a presentation. But why not? It’s a nice neutralizer in the midst of all the content shared. And it opens the mind for any of your ideas shared in your upcoming presentation.
  • Creative activities to engage an audience. Apart from single event ingredients, like a word cloud or a quiz, you can also work with a sidekick. A person who constantly monitors the sentiment within the audience. As attendees cast votes, send in remarks or ask questions [through their smartphone]; the sidekick is the first person to see all of that coming in. On scripted or spontaneous moments, he puts forward the most intriguing contributions.

    Not only does it help the chairman for orchestrating the audience response better, it also adds a nice dynamic throughout the event program. Attendees feel heard, can respond with honest thoughts and you’ll be sure that based on your audience input that you’ll get to the core. The role of sidekick can be executed by a professional sidekick or by somebody from the own organization. Be aware that this requires good skills in terms of listening and simultaneously scanning large volumes of incoming content, plus presenting skills for bringing the content forward lively and clear.

How to engage audience in powerpoint presentation

As much as PowerPoint can have a negative connotation, it still is the most used presentation tool worldwide. Some people can lose themselves in the preparations, some feel safer using it and others pull of a great performance. So how to come up with a presentation that will engage your audience and foster participation?

Here are some ideas to play with:

  • Less is more. Challenge yourself and write as little as possible on your slides. Or simply skip all text and make use of images instead. Spend your time on browsing powerful images, rather than on formulating clever texts. Are you planning on using video? Make sure to test it before and in the venue itself again!
  • Ask for feedback. Although a presentation itself can be rehearsed with somebody giving you feedback, this might be a time consuming project for you or at least the other. Still, if you have the chance – why not! But spreading your PowerPoint around with a few of your colleagues or peers: that’s an easy task with almost always some valuable input!
  • Ask for feedback. Although a presentation itself can be rehearsed with somebody giving you feedback, this might be a time consuming project for you or at least the other. Still, if you have the chance – why not! But spreading your PowerPoint around with a few of your colleagues or peers: that’s an easy task with almost always some valuable input!

Make a presentation interactive

With help of Sendsteps audience response system you’ll bring your presentation to a new level: an interactive one!

  • How to make presentation interactive? The quickest and best way to use Sendsteps is to add a number of multiple choice questions. Use it as an icebreaker, or test your crowd’s knowledge or make an audience profile based on a number of profiling questions.

    Or do you dare to let attendees respond openly through their smartphone? Enable the audience to voice their opinion, to raise questions and to share ideas. Either allow all responses directly on the presentation screen, or filter messages through your tablet or smartphone and from there assign a selection to the screen. The mix of open content and polling will result in a lively session! Click here to watch a short tutorial and get yourself going!

  • Interactive presentation ideas for college? How to get a conversation going in larger classes? For interactive college ideas you’ll quickly notice how Sendsteps can help you mobilizing an entire class. Without singling out any of your students – even not the quiet ones.

    Use the open question “what do you expect from today’s course?”, let students come up with associations on a theme and put it in a live wordcloud, play a quiz based on the discussed content or let one of the students be sidekick on behalf of the class. Dare to experiment and to design your class slightly different. With it you’ll see that there’s more to asking “are there any other questions”!

We’re curious to hear more about your upcoming presentation! Reach out and let us think along with you – we like to see you shine on stage and steel the audience their hearts!


 

Drie vragen vóór je event, die je succes na afloop onderstrepen!

“De bezoekers moeten vooral een leuke dag hebben gehad”. Niks is minder waar. Maar na veel voorbereiding en gemaakte kosten, is er na afloop van je event hopelijk meer te zeggen dan dat het alleen maar leuk was… Door jezelf van tevoren een paar slimme vragen te stellen, kun je na je event waardevoller terugblikken. En vooral ook vooruitkijken! Misschien ben je alweer bezig met de organisatie van een volgend event. Mogen wij je dan alvast drie vragen stellen? Vragen die je wat ons betreft voortaan mee kunt nemen voor iedere voorbereiding van een event;

 

  1. Wat verwacht je publiek van jouw event?
    Vraag van tevoren welke verwachting je publiek heeft van jouw event. Vraag wat ze nodig hebben om volgende stappen te kunnen maken in hun werk, project of persoonlijke ontwikkeling. Het kan helpen aanvullend nog enkele praktische zaken op te vragen, zoals bijvoorbeeld hun functie, leeftijd of land van herkomst. Door van tevoren een Sendsteps survey op te stellen en uit te sturen, vergaar je al volop informatie nog vóór je event begint. Data welke bruikbaar is om je sprekers te selecteren en te briefen. Om te bepalen hoelang je voor een Q&A of panelgesprek moet uittrekken. Om heldere stellingen te formuleren. Om je dagvoorzitter aan te geven waar het krachtenveld ligt. Kortom, door de verwachtingen in kaart te brengen, sluit je met je event beter aan bij ieders behoeften.
  2. Wat is het profiel van je publiek?
    Eenmaal in de zaal, bij de aftrap van je event, zie je een grote groep mensen voor je. Mensen die elkaar ook vaak niet kennen. Begin je bijeenkomst daarom door kort een aantal meerkeuzevragen aan je publiek te stellen en hen deze te laten beantwoorden;Maak voor iedereen inzichtelijk hoe innovatief de branche zichzelf inschat, of zij vinden slagen te hebben gemaakt rondom de integriteit van hun beroepsgroep of met welk cijfer zij hun werk beoordelen. Laat mensen hier kort met hun buurman of buurvrouw over sparren en ervaar hoe de zaal al veel makkelijker loskomt. Bovendien helpt het iedereen alle komende onderwerpen tijdens je event in een helderder perspectief te plaatsen. Des te kritischer kunnen er vervolgens ook vragen worden gesteld, des te hoger til je het niveau van je event.
  3. Wat doe je met de output na je event?
    De kennis en gedeelde ervaring van enkele of soms honderden professionals heb je na afloop van je event allemaal zwart op wit staan. Wat doe je met deze data? Geef om te beginnen dit duidelijk aan bij de aftrap van je event. Wanneer en in welke vorm kan het publiek een terugkoppeling verwachten van alle gestelde vragen en gedeelde ideeën?  Tijdens je event kun je een war room inrichten waarin sprekers na afloop van hun presentatie alsnog vragen beantwoorden. Film dit en ontsluit het direct op je event website en via je social media. Of schrijf een blog na afloop van het event. Of beantwoord de meeste gestelde vragen via het intranet van je organisatie. Het einde van je event is zo niet het einde van jullie gedeelde agenda. De waardevolle data biedt een slim … en vooral LEUK vervolg voor meer!

 

Innoveren met D66

Mobiel stemmen tijdens een ledencongres van een politieke partij, is anders dan het stemmen tijdens ieder ander congres. We nemen je graag mee in het allereerste voorbeeld van mobiel stemmen tijdens een ledencongres: het jubileumcongres van D66!

Tijdens een ledencongres stemmen leden op moties en amendementen:

Wacht even: Wat zijn eigenlijk moties en amendementen?

Moties kunnen door alle leden worden ingediend en betreffen een wens of verzoek. Na het debat over het onderwerp, wordt er over de motie gestemd. Als een meerderheid vóór de motie stemt, dan wordt de motie uitgevoerd door de partij. Een amendement is een tekstuele wijziging van een voorstel. Door moties en amendementen aan te nemen, hebben leden dus een directe invloed op het programma en de koers van een partij.

Aha, belangrijke stemmingen dus! Is mobiel stemmen dan wel veilig?

Omdat een ledencongres een belangrijke stempel drukt op het toekomstige beleid van een partij, is het belangrijk dat stemmen veilig is. Dat wil zeggen dat stemmingen volledig anoniem moeten zijn en niet gemanipuleerd kunnen worden. Hoe pas je dit toe bij mobiel stemmen?;

  • Anoniem stemmen: Bij de registratie desk van het D66 congres kregen individuele bezoekers unieke stemcodes. Deze codes [één per persoon] werden willekeurig uitgedeeld. Verder heeft Sendsteps ervoor gezorgd dat stemcodes niet te kraken zijn en deze slechts vanaf één device bruikbaar zijn. De codes waren niet gekoppeld aan individuen. Zo kon wel worden gezien welke stemcodes stemmen uitbrachten, maar niet welke persoon bij deze stemresultaten hoorde.
  • Veilig stemmen: Tevens zijn er aanvullend IT-maatregelen genomen om cyberaanvallen op de respons website en de server te voorkomen.


Hoe zorg je dat alle leden mee kunnen doen?

Bij een ledencongres komen niet alleen heel veel bezoekers [in het geval van D66 meer dan 1400], maar ook heel veel verschillende bezoekers. Van jong tot oud en van digibeet tot tech savvies.

  • Communicatie in voortraject: Al in het voortraject werden leden opgeroepen om hun mobiele apparaat [opgeladen] mee te nemen. Dus hun smartphone, tablet of laptop. Sommige leden hadden voor de gelegenheid een tablet geleend van een kennis.
  • Leentablets verkrijgbaar: Voor die leden die onverhoopt geen [werkend] mobiel apparaat hadden, gold dat men een tablet kon lenen tijdens het congres.
  • Powerbanks verkrijgbaar: Tijdens een ledencongres geldt dat je al snel tientallen keren moet stemmen. Ondanks het lage bandbreedte verbruik van de response website, betekent het voor sommige mobiele apparaten dat zij opgeladen moeten worden. Daarom waren er zgn. powerbanks te leen en te koop, zodat leden de hele dag door konden gaan met het mobiele stemmen.
  • Live en print toelichting: Tijdens de live toelichting door de dagvoorzitter, waren parallel zo’n 15 stem-assistenten aanwezig om ter plekke die leden te helpen die om wat voor reden hulp nodig hadden. Daarnaast waren de stem instructies natuurlijk ook terug te vinden in de [digitale] congreskrant.

Ok, en hoe ging het uiteindelijk?

Door alle voorbereidingen kon iedereen zo duidelijk mogelijk worden geïnstrueerd. Leden die geen device bij zich hadden, konden direct een leentablet krijgen. Leden die onvoldoende batterij hadden, konden hun device direct opladen.

De meer dan 1450 leden brachten zo samen duizenden stemmen uit. Anders dan bij het voorgaande rode/groene kaarten gebruik, konden de dagvoorzitters en het publiek in één keer zien wat de stemuitslag was. Zodra er weer een nieuwe stemming actueel was, kon het publiek weer reageren. Uiteindelijk zijn 182 moties en amendementen behandeld. Na afloop had de partij direct alle resultaten beschikbaar, waardoor ze makkelijk alle data kon verwerken.

Ondanks dat het ook spannend was om een nieuwe techniek te gebruiken, waren veel leden vooral trots dat hun partij zo vernieuwend durfde te zijn. D66 profileert zich niet alleen als innovatieve partij, maar maakte dit met haar 50e ledencongres ook concreet!


 

Sendsteps is looking for Sales Executives & Developers

With a growing demand and our continuous eagerness to innovate, we’re looking for bright souls, happy campers and clever brains. Join our young, yet highly professional team and experience how it is to work with a product that has such a strong influence on how we meet and communicate during events. You’ll be part of the innovation in the meeting industry.  We invite you to apply or to contact us about any of the below vacancies at mike.coumans@sendsteps.com.

Events:
Business Developer Events

Sales:
Senior Sales Executive
Junior Sales Executive

Developers:
C++ developer
PHP developer

At Sendsteps we developed a tool for audience interaction that allows attendees to respond during presentations. With the Sendsteps PowerPoint tool we improve audience engagement during inhouse meetings and large events for any type of organization. Sendsteps is used in more than 50 countries around the world and by hundreds of professionals a day. Our head office is based in Amsterdam at the IJ river [opposite of Central Station] and we have offices in São Paulo [Brazil] and Los Angeles [USA].

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Best Practise | Sendsteps gebruik bij Miele

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Bij Miele Nederland wordt Sendsteps met name gebruikt voor toetsing en evaluatie. Seraar de Beijer, Manager Techniek & Training bij Miele Nederland, vertelt.

Toetsing van kennis
Miele Nederland organiseert periodieke kennissessies voor haar medewerkers, waarbij Sendsteps actief wordt ingezet. “We komen bij elkaar om nieuwe ontwikkelingen binnen onze productlijnen te bespreken, en testen daarbij direct de kennis van de aanwezige collega’s”.

Miele stapt in deze sessies af van de anonimiteit van de deelnemers, en laat iedereen in de sessie inloggen met zijn of haar naam. “Ook zorgen we er voor dat de goede en foute antwoorden in de PowerPoint meteen zichtbaar zijn, door middel van groene en rode grafiekstaven. De deelnemer krijgt dan direct te zien of de vraag goed of fout beantwoord is, en wij zien precies hoe het kennisniveau van de groep ligt”.

Het Sendsteps dashboard kijkt alle vragen automatisch op individueel niveau na, zodat er ook inzicht op persoonlijk niveau verkregen wordt. “Dit levert ons ontzettend veel nuttige inzichten op, en zeker ook een flinke tijdswinst!”, aldus Seraar.

Verbeteren van meetings
Naast de toetsing gebruikt Miele de Sendsteps tools ook om de meetings zelf te verbeteren. “We vragen de deelnemers via Sendsteps naar hun feedback over deze bijeenkomsten. Wij gaan daar mee aan de slag en laten bij de eerstvolgende meeting zien wat we met deze terugkoppeling gedaan hebben. Hier leren we van en het helpt ons vooruit”.

Op zoek naar meer inspiratie voor Sendsteps binnen jouw bedrijf? Stuur dan een e-mail naar pieter@sendsteps.com – we denken graag met je mee!