Interactive workspaces | Discover these 3 examples!

Interactive workspaces | 3 examples
Interactive workspaces. How do they look like? And what does it take to realize them? Clients who once used Sendsteps during a one-off event experienced the power of interaction. Many of them decided to proceed with the use of Sendsteps: in-house and via year license of the software. Our Customer Success Manager interviewed 4 professionals who represent diverse industries and who all use Sendsteps within their company. Meet Fedde, Karlijn [VodafoneZiggo], António [BCG] and Ferry [KLM] and hear how they create interactive workspaces: with passion and success!

Why these interactive workspaces value engagement?

Basically every gathering of stakeholders or employees gives an opportunity for interaction. And with it an opportunity to create value. A vision that is shared and carried by all three interviewed companies. It offers great chances to:

  • … collect data from everyone
  • … increase response rates on questions, surveys
  • … get to the core by allowing anonymous participation
  • … cut travel costs by facilitating online participation
  • … safe time by handy stored data on individual and group level
  • … create content to be used for new actions

How these interactive workspaces apply engagement?

There’s many forms to think of in which you can apply audience interaction. VodafoneZiggo uses Sendsteps to facilitate interaction during employee meetings, whereas BCG collects valuable data during client sessions. Other meetings to which you can apply audience engagement are:

  • Training sessions
  • Townhall meetings
  • Quarterly / Yearly Results
  • Recruitment events
  • Boardroom meetings
  • Shareholder meetings
  • Webinars & Hybrid events
  • Playing a quiz

Each meeting requires its own approach if it concerns the type and timing of these questions and how to deal with the outcome of the questions. The better prepared, the more valuable the outcome of your interactive session will be.

nandi2Inspired by Fedde, Karlijn, António and Ferry? At Sendsteps we’re here to assist and we’re excited to get you going with [more] interaction at your workspace too!

Contact us and book a demo. Our Customer Success Manager Nandi will share some best practises with you! Explore with her how Sendsteps can boost the interaction at your workspace too!

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Interaction moments with your audience | 5 key moments!

interaction moments with your audience

A powerful presentation is fueled by audience interaction moments. Many of us will agree. Yet most of us struggle with the actual implementation of these interaction moments. An event professional will ask: “When during my event do I engage with my crowd?”. A speaker will ask: “When during my presentation do I ask a question to the attendees?”. Prevent over asking, but cover all your information needs. We identified 5 key interaction moments that will result in a balanced scheme of speaking ánd interacting!

1. Opening | An entertaining multiple question

Ask a simple and light opening question upon the opening of your session. This will get everyone in the mood for interaction and on the moment suprême you can be sure of high response rates. People will remember how they can participate. As an example let attendees respond to a multiple question and with it let them rate their neighbour for “their degree of innovativity”.

2. Presentation intro | A clarifying multiple choice question

When starting a presentation you can choose an icebreaker in the form of a multiple choice question. This sets the context for the rest of your story line. You’ll know if you’ll need to convince your crowd or whether you’re surounded by like minded souls. “Sustainability needs more attention on individual level, rather then on a corporate level” A] Agree B] Disagree – is a great introduction to a presentation on corporate social responsibility!

3. Presentation body | An in between energizer

Regardless of how interesting your story is – the attention span will start to decrease after 15-20 minutes. Built in a multiple choice question, just to shake up your audience and put them into a pro-active mindset. Check how a theme is alive [or not] within ones organization e.g. “I’m proud of the small ecological footprint that my company leaves” A] Agree B] Disagree.

4. Presentation closing | Inspiring Q&A interaction moments

Allow your audience to send in questions throughout your presentation. Either pause and schedule interaction moments after every 5-10 minutes or save all the input to deal with after your presentation. Show all questions or only publish a selection on the screen. Let the chairman ask the questions or have a professional sidekick take on this role as “voice of the audience”.

Interaction moments with your audience - use a closing wordcloud!

The use of a closing wordcloud.

5. The End | An evaluating wordcloud

Time to check in for one more last time. Ask the audience how they evaluate today’s event. Either with a live wordcloud or otherwhise with a short online survey. Why wait till tomorrow? Built an evaluation moment into your program and get a high response rate. And better scoring evaluations. You can choose to share outcomes or simply keep them to yourself and use it internally within your team. It’s up to you!


Inspired? Time to turn your inspiration into exciting questions and add them to your PowerPoint presentation with help of the Sendsteps solution!

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Ice-breakers for your presentation | 5 proven suggestions!

ice_breaker
Haven’t we all been there? That moment when you sit down to prepare the first few lines of your presentation. The core of your story isn’t that difficult – you’re an expert on the matter. Yet, you want the beginning to be smashing too! We’re here to help: pick any of these ice-breakers and melt your crowd!
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You’ll surprise an audience with something unexpected. Choose a picture of your travels, your pets or childhood. Anything personal will do. This not only helps to introduce yourself, but people can have a laugh too. That’s what we call an ice-breaker: A charming and light start of your story!
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Take the focus of yourself and let attendees first briefly speak to one another. Think of a question they can discuss, like “How innovative do you consider yourself?”, “What’s your best experience with today’s theme?”. Do you notice how the atmosphere has become so much more relaxt?
tell-a-story-no-border
Recently Sendsteps facilitated a large event of a hotel booking platform. The CEO asked the audience with which story he should kick off: A] My trend predictions for the upcoming travel season B] My reflection on last year’s performance C] My last holiday to Greece. The audience voted for C.
ask-a-personal-question-no-border
Instead of telling your story, let the audience share theirs with you. Come up with a few fun and personal questions: “If you would own a time machine, to what moment would you travel back?”, “What will you do on your first day of retirement?” or “What did you find difficult to share as a kid?”.
check-stereotypes-no-border
Imagine yourself in front of a group that is predominantly represented by one type of profession e.g. lawyers, marketeers or nurse practitioners. You’ll find plenty of image studies online that describe how people see a specific profession. Check with your crowd if indeed “Lawyers are smooth talkers” or if “Event planners are well-organized in their private live too”.

The trick to these ice-breakers is to make people feel more relaxt. To create more interaction. To tear down some walls that can easily be pulled up in a professional context. A lighter energy will reflect on your story too. For any of the above ice-breakers it helps to publish outcomes onto the presentation screen. You can do so for your poll, your open question or wordcloud! Ready? Now melt some ice!

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Anonymous audience feedback? 3 Ways to enrich meetings!

Anonymous feedback

In an era of tranparent company cultures, anonymity isn’t always considered an asset. Still, it can facilitate trust and with it a starting point of a more open way of communicating. At Sendsteps we’re regularly involved in the setup of meetings in which anonymous feedback is considered: a must.

3 Reasons to welcome anonymous feedback

There’s multiple occassions in which it is whise to allow your audience to contribute anonymous:

1. Strategic discussions | Measure sentiment:
Decisions with a great social impact need proper change management. Imagine a reorganization in which multiple employees will lose their job. Prepare your management (the carriers of the difficult message to the rest of the team) by measuring the sentiment and to reply to anonymous feedback. This makes it easier to steer expectations during the more complicated phases that your organization can go through at times.

2. Co-creation sessions | Erase hierarchy:
In co-creation sessions you’ll need trust to share ideas. An idea can easily be judged on its feasibility or on its sender. Especially within organizations with a strong hierarchy it is more challenging to share ideas. Especially the crazy ones! By allowing anonymous input during your brainstorm,  all ideas make an equal chance. No matter if the idea is coming from the CEO or from the receptionist!

3. Team coaching | Stay objective:
Foster an open conversation around themes like work satisfaction, effective collaboration or leadership by allowing anonymous feedback. Challenges between two departments can much easier be discussed if issues are clearly formulated on the presentation screen; No need to ask ‘who said this?’, rather ask ‘who want to elaborate on this comment?’. Or first ask your team to rate their job live. And then via Sendsteps. There can be a discrepancy between the live and the anonymous digital input: a great starting point for a dialogue with your team!

Your next anonymous feedback session?

Sendsteps allows you to setup an interactive PowerPoint session. Simply add multiple choice and open questions in your slideshow. Questions that address the subject that you like to discuss and on which you’d like to receive anonymous feedback. By default all the input received is anonymous [but this can be changed via your dashboard settings]. Do you dare to start the experiment?


 

Your 20-minute speaking slot | 3 interaction moments

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You are a speaker. Often invited to share expert views. Over time you developed a presentation style that fits like your favorite jacket. Yet, how to answer that voice that keeps challenging you to improve your story? For all these 20-minutes speaking slot invitations; here’s three tips on how Sendsteps could charge your message. With concrete audience interaction. By the minute;

Minute 01/20 | Opening multiple choice question | Building rapport
Allow a short moment of reflection on your theme. Throw in a statement [agree/disagree] in which the word “I” is formulated. Attendees can briefly discuss their answer with their neighbor.

“I consider sustainability to be a stronger responsibility for companies, than for myself”

Use the vote results on the screen, as an introduction to your own story. Your attendees are now checked-in on your theme. Time to take them on your journey.

Minute 10/20: Middle open question | Foster the attention span
Allow attendees to send in questions from the very first minute. Halfway through your presentation, you present the Sendsteps slide with an open ended question titled “Your question to Mary Johnson?”. Either handpick three questions from the message filter on the spot [via your smartphone or tablet] and assign them nonchalantly to your presentation screen. Oofff, you’re so cool! Or simply let questions pass by automatically and pick a few to reflect on. Sense the vibe within your crowd when they hear you answering their questions. Indeed, on the edge of their seat!

Minute 18/20: Final wordcloud | Underline your message
A wordcloud is a playful way of ending your story. Keep it light and ask your attendees to formulate just one word in which they capture their feeling of today’s story.

“In one word: What sticks with you most after today’s presentation?”

Leave the image of the wordcloud on the screen as you leave the stage. The wordcloud speaks for itself. Your story and their reflections. Congratulations – you just left a lasting impression!

Ok – roll up your sleeves now. Here are a few short tutorial videos to get you going with the above. Signup for your free account and simply try this experiment during your next presentation!

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What is Japanese sake made from? The Almost-Weekend-Quiz!

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Now let’s be honest: how productive are you on a Friday afternoon? By that we mean at work. Not in the bar. No offense, but we reckon there’s other days of the week on which you’re more productive. We don’t blame you. Still, what to do with these moments where you feel the weekend should start, but it’s not fully there yet? Indeed – play a quiz with your team!

A quiz? Yes, did you know you can easily create one with Sendsteps? The free version of the Sendsteps PowerPoint software allows you to invite 20 of your team members. So there you go! Spend 15 minutes or so on formulating the silliest and most intriguing questions and then open your PowerPoint;

1. Download Sendsteps PowerPoint tool
2. Add your questions and answer options
3. Switch on the non-anonymous functionality via your Sendsteps Dashboard
4. Let your team respond to the questions via smartphone
5. Follow the individual results via your Sendsteps Dashboard

You’re about to let your friendly competition begin! Not productive? Then you clearly haven’t played a team quiz before! You’ll notice it will spark the team spirit. Now, let us help you with the first question:

What is Japanese Sake made from? A] Grain B] Rice C] Flower D] Potatoes

Need more inspiration for quiz questions? Have a look here: a website with hundreds of questions about nature, film, culture, food and so on. Be aware you can easily lose yourself here. Enough inspiration? Time to get the beer cold, the volume up and to start setting up your Friday afternoon quiz!

PS: Sake is made of rice – cheers!

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From Roosevelt to Obama: how tech innovations renewed political communication

old-tv

Political communication in the 20th century has been drastically changed because of technological innovations. Our timeline shows how these innovations transformed the way politicians talk to us.

This timeline is created by Szandra Karacsony.

Sendsteps makes free PPT software that allows your audience to vote and send messages live on your slides using their phone. Do you want to give it a try?

Sign up for free - try Sendsteps today!